Work has changed a lot over the last century. The way we communicate, conduct meetings, and even think about our jobs have all evolved drastically as new technologies arise and make their way into the workplace. Now, with remote work on the rise, there are new challenges to face in employee productivity: How do you keep virtual teams cohesive without being physically together? How do you ensure that everyone is working efficiently instead of getting distracted by distractions? And how do you make sure that everything stays organized so your business doesn’t fall apart? Fortunately for anyone who’s worried about these things—and especially those who’ve tried remote work before but found it difficult to manage—there are some simple steps you can take today to set up an efficient work environment for yourself and your employees no matter where they’re located right now!
Efficiency is key to productivity.
As a remote worker, you have to be efficient. It’s the only way to ensure that you’re productive and able to meet deadlines without sacrificing quality.
To be more efficient:
- Use software that helps you stay on top of your workload. There are many programs available for this purpose, from Trello and Asana (which allow users to organize projects into lists) to Slack (which allows instant messaging between coworkers).
- Make sure all of your tools are up-to-date so that they don’t slow down or crash while doing their jobs–and make sure they’re compatible with each other before integrating them into your workflow!
Set clear rules for communication.
It’s important to set clear rules for communication, so that everyone knows what to expect. You’ll want to use a communication platform that works best for your team–whether it’s Slack or Google Hangouts, there are plenty of options out there. You should also set up an agenda and schedule, so people know exactly when they can contact you if something urgent comes up (and how often). It’s also helpful for employees who are new at working remotely to know how they can get in touch with their manager if needed–for example, by phone or email.
Make it easy to get in touch with you.
When it comes to communication, make sure your remote employees have the tools they need.
- Use a video conferencing platform like Zoom or Google Hangouts. Video calls allow you to see each other and communicate face-to-face, even if you’re not in the same physical location.
- Make sure that everyone has easy access to your phone number and email address so they can get in touch with you quickly when needed–especially if there’s an urgent issue at hand!
Create clear expectations around work hours, vacations and sick days.
While you may be tempted to skip this step, it’s important that you define the problem before starting on a solution. For example, if you want to lose weight and get fit, but have no idea how much time or money is involved in achieving those goals then it will be difficult for anyone else (including yourself) to help.
Instead of worrying about what other people’s goals are and whether or not they’re achievable, set ambitious ones for yourself–but stay realistic! If one month seems too fast then try three months instead; if $40 per week feels like too much money then cut back by half until it becomes more manageable.
Go paperless and use digital tools whenever possible.
To reduce the amount of paper you use, start by scanning all your documents and emails to a digital format. This will help you save time, money and reduce clutter in your office space.
To stay organized when working remotely or with a team that is spread out across different locations (or even time zones), use tools like Trello or Asana for project management; Slack for communication; Google Drive/Docs/Sheets/Slides for collaboration; Zoom video conferencing software so everyone can be seen face-to-face rather than just hear each other over the phone or Skype video calls; Basecamp 3 if there are multiple teams involved in a project who may not have access to some of these other tools (it’s free!).
Pay attention to the technology you’re using and make sure it’s up to date and meets your needs.
You can’t always be on the cutting edge of technology, but you do need to make sure that your tools are up to date and meet your needs. For example, if all your employees work from home and their computers are old or slow, it could cause problems for the whole team.
If some people use Macs while others have PCs, this can also lead to problems because different programs run on each platform–and many business software packages won’t run on older versions of Windows (which is why they’re often called legacy systems).
Use a video conferencing platform that works for you (and all of your employees).
Video conferencing is a great way to increase efficiency in a remote environment. While it may seem like you’re sacrificing efficiency by working remotely, there are plenty of tools that can make your team more effective through video collaboration.
You should consider using a platform that’s flexible and easy-to-use for everyone on your team. You want something that allows everyone to contribute their ideas without feeling like they’re being held back because they’re not physically present at headquarters.
Remote work is becoming more popular, but that doesn’t mean it has to be less efficient than physical office environments
As the number of remote workers continues to grow, it’s important to remember that not all remote work environments are created equal. The key to ensuring that your team is as efficient as possible is making sure they have clear rules for communication and expectations around work hours, vacations and sick days. If you’re managing a distributed team from afar, make sure everyone knows what their responsibilities are–and how they can best contribute–before you start working together!
We’re living in a time when remote work is becoming more popular and accepted as a viable option for companies of all sizes. This means that there are more people than ever before working from home offices or coffee shops, which means that there are also more opportunities for mistakes and missed communication. That’s why it’s so important to create clear rules around communication, set expectations around work hours and vacations, use technology that meets your needs–and make sure everyone knows about them!